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Your AI receptionist books appointments directly into your calendar, takes detailed messages, and routes urgent calls. No back-and-forth, no double-bookings.
Traditional phone booking is slow. Callers explain what they need, you check availability, propose times, they check their schedule, you go back and forth until something works. Meanwhile, the next caller is waiting.
PhoneFlow's AI handles this entire conversation naturally. It knows your real-time availability, understands your booking rules, and confirms appointments on the spot. The caller gets immediate confirmation, you get a booked appointment.
Configure different call types with specific scheduling rules and calendar integrations
Complete call handling with intelligent routing
When booking isn't needed, the AI takes comprehensive messages with caller info, reason for call, urgency level, and preferred callback times.
The AI recognizes urgent situations and routes them immediately. Emergency calls reach the right person, not voicemail.
When a caller needs to speak to someone specific, the AI can transfer them directly or take a message based on your preferences.
See booking patterns, popular times, and no-show rates. Optimize your schedule based on real data.
Callers can reschedule existing appointments. The AI finds their booking and offers alternatives.
Collect information before the appointment. Insurance details, symptoms, project scope - whatever you need to prepare.
Every business has scheduling quirks. Maybe you need 30 minutes between appointments. Maybe certain services require specific times. Maybe some team members only handle certain types of appointments.
PhoneFlow learns your rules and enforces them consistently:
No-shows waste time and cost money. PhoneFlow helps reduce them with:
Most businesses see 20-40% reduction in no-shows after implementing automated reminders.
See how PhoneFlow can handle your scheduling while you focus on serving customers. Book a quick demo.
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